Procurement/Administration Associate

FULL-TIME

Lagos, Nigeria

Closing: 31 Jul 2022

Mixta Africa

8 Kasumu Ekemode, Off Saka Tinubu Street – Victoria Island, Lagos. Nigeria

https://mixtafrica.com

Summary

The ideal candidate will support the Head, Procurement & Administration in providing support for the various businesses by ensuring a safe work and conducive work environment and the provision/availability of resources and to enable the businesses achieve their goals.

Responsibilities

Vet all purchase invoices:

  • Review all entity purchases in line with their annual approved budget
  • Follow and enforce the company’s procurement policies and procedures.
  • Review, compare, analyse, and approve products and services to be purchased.
  • Manage inventories and maintain accurate purchase and pricing records
  • Maintain and update supplier/vendor information
  • Maintain good supplier relations and negotiate procurement contracts.
  • Prepare budgets, cost analysis, and reports.

Vehicle and Driver Management:

  • Manage drivers and ensure policies and procedures are being followed, Verify monthly fuel consumption, and overtime.
  • Conduct spot checks on the vehicles to ensure cleanliness, proper servicing, maintenance and accuracy of mileage and logbook
  • Oversee the Preventive Maintenance schedule for the company’s fleet

Office Management:

  • Ensure operational excellence in external and internal points of the facility in line with the Group standard quality and excellence
  • Ensure 95% uptime of all office appliances and equipment
  • Ensure all lease contracts are in place and renewed/terminated as appropriate
  • Oversee contracts of all office equipment’s maintenance and ensure regular maintenance is upkeep.
  • Ensure storage manage and disposal of old office equipment/asset
  • Oversee office space allocation for new employees.

Travels & Event Management:

  • Ensure all travel requests for national and international travels including booking vehicles and accommodation, purchasing tickets and travel insurance, arranging visas, etc
  • Insurance – Oversee the prompt processing of all insurance renewal/claims and update records of all insurance policies & schedules
  • Inventory, Stationery & Consumables Management – Ensure Nil out of stock provisions for all office consumables and stationery
  • Ensure the weekly submission of tracker showing inventory and ordering levels
  • Maintaining appropriate inventory records for audit purposes
  • Detect and report on stock loses
  • Highlight low stock situations of marketing materials to the relevant units.

Requirements







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Job Overview

  • Department

    Administration
  • Experience

    0 - 10 Year(s)
  • Education

    HND, Bachelors, Masters